Who can see and edit checklists
Onboarding is a permission like any other feature area, with a second level for the people who own the process. Grant them under Team → a member → Permissions.
- Onboarding — see the runs and checklists, tick tasks off, and add or edit tasks on a live run. This is what most of the team needs: they're doing the work, not designing the process.
- ⚙ Edit checklists — additionally create, edit, duplicate, and delete the checklists themselves. Reserve it for whoever owns onboarding, so a well-meaning edit to the base doesn't reshape every position at once.
Administrators have both. Nobody without the Onboarding permission sees the sidebar entry at all.
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Deleting the base checklist is refused while position checklists still inherit from it — unlink or delete those first, so no position is left pointing at a checklist that's gone.