Features

The whole job, not just the inventory

Purpose-built for how district technology teams actually work — from the device closet to the board meeting.

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Device inventory & lifecycle

Serials, asset tags, purchase dates, warranties, and auto-computed lifecycle stages — know what's new, what's aging, and what's past its AUE date.

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Google Workspace sync

Pull your entire Chromebook fleet from Google Admin automatically — serial numbers, model, OU placement, AUE dates, last check-in — and deprovision devices without leaving Edventory.

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Help desks for every team

Run IT, Facilities, and HR queues side by side with custom fields and statuses. Take requests from the web, a public form, or straight from email.

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Loaner management

Check devices out and in, track condition, and see what's due back — no more guessing where the loaner pool went.

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License tracking

Software subscriptions, seat counts, renewal dates, and per-seat costs in one list — so renewals stop sneaking up on you.

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AI budget forecasts

Turn your real fleet data into a board-ready, multi-year refresh plan — grounded in your device ages, AUE dates, and costs. Never invented numbers.

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QR self-service repairs

A student scans the label on a broken device and files the ticket themselves — no logins, no asset numbers to copy down. It arrives already linked to the right device and school.

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Start & end-of-year workflows

Handout and collection days become scan-first checklists: scan devices as they move, auto-file repair tickets for damage, and export exactly who still owes a device.

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Facility & event requests

Staff and the public request a gym, cafeteria, or classroom through a form you control — pick the space, the dates, and the chairs, tables, and gear. You approve or deny with overlap warnings, and even sketch the room setup on a drag-to-draw seating chart.

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Visitor check-in / check-out

Log who comes through the door, who they're visiting, and what ID they showed — and check them out when they leave. Every visit is timestamped and searchable, with a one-click CSV export for reports or compliance.

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Security awareness

Send realistic, simulated phishing emails to your staff and team, then turn every click into a teaching moment with bite-sized training. You see who's improving over time, and students are never targeted.

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One-click board report

A print-ready summary of your fleet, spending, and what's coming due — written for a board packet, generated in one click from live data.

See it

What it looks like on a Tuesday

Real screens from the demo district, not mockups. Built in New Hampshire by a technology director who still has the job, and running in New Hampshire school districts.

Built and used in NH school districts FERPA-aligned, no ad-tech Free for up to 100 devices and 100 students Set up in an afternoon, no consultants

Edventory dashboard: total devices, end-of-life devices, open tickets, devices on loan, devices by platform, and a needs-attention row for EOL within 90 days, overdue loaners, and renewals

The dashboard answers the questions you get asked

Fleet size, what's hitting end of life, what's overdue, what renews next, and the open tickets, on one screen, filtered by help desk.

Edventory devices list with lifecycle stage badges, AUE end-of-life dates, status, assignment, school, and filters by lifecycle, status, school, platform, and OS version

Every device, with its lifecycle stage and AUE date

Filter by lifecycle, status, school, platform, or OS version. Identify Apple models, print labels, collect, and export from the same toolbar.

Edventory technology budget forecast: scenario assumptions for device lifecycle, cost inflation, and device prices, with next-year cost, replacement backlog, five-year total, and a budget-by-school-year table

A five-year budget from your real inventory

Turn the lifecycle and cost knobs and watch the plan move. The AI writes the narrative for the board; it never invents the numbers.

Edventory licenses view: total products, annual cost, licenses expiring soon, and a table of subscriptions with seats used, unused seats, renewal dates, and auto-renew flags

Renewals stop sneaking up on you

Every subscription with its cost, seats in use, unused seats, and renewal date. Expiring soon is a badge, not a surprise invoice.

Edventory help desk ticket queue for the Technology help desk, with ticket titles, linked devices, priority, status, and age

Help desks for IT, Facilities, and HR, side by side

Tickets arrive from the web, a public form, a QR label on the device, or email, already linked to the right device and school.

Privacy & Security

Built like it belongs in a school

Student data deserves better than ad-tech. Edventory is privacy-first by design.

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FERPA-aligned

We operate as a school official under district control — your data is yours, full stop.

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No trackers, no ads

Zero analytics cookies, zero ad-tech, zero selling data. One session cookie. That's it.

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Encrypted & hardened

TLS everywhere, scrypt password hashing, AES-256 secret storage, and two-factor authentication.

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Audit trail

Every administrative action is logged per district, so you always know who changed what.

Read our Privacy Policy →

Getting started

Up and running in an afternoon

No implementation consultants. No six-week onboarding project.

Connect your sources

Link Google Workspace or your MDM, import a spreadsheet, or add devices by hand — your fleet appears in minutes.

Invite your team

Granular roles and per-school permissions mean techs see what they need and nothing they don't.

Run the day-to-day

Tickets, loaners, renewals, and lifecycle planning in one tab — with a forecast ready when the board asks.

Every device. Every ticket. One place.