Setting up locations & items
Open Events → Configure (administrators only) to define what people can request. New districts start with a sensible set — gym, cafeteria, auditorium, library, conference room, plus tables, chairs, a podium, a PA system, a projector, and trash bins — that you can rename, hide, or replace.
Locations
Add each bookable space with an optional capacity. A location is just a name you control — it isn't tied to a building or org unit, so you can list anything from "Main Gym" to "Room 204". Optionally give a location its own approver and coordinator email to route that building's requests to the right person; leave them blank to use the district-wide pair.
Items
Add the gear a requester can ask for. Flag an item as having a quantity (tables, chairs) and requesters enter how many; leave it off for one-offs like a podium or microphone.
Hide instead of delete
Toggle a location or item to Hidden to retire it from new requests without erasing the ones that already reference it.